Accessible Content

Edward Elgar Publishing is committed to publishing accessible content. A digital accessible text is one that is compatible with screen reading software to allow equal access to content for those with visual or reading impairments.

The European Accessibility Act (EAA) establishes accessibility targets which we, in common with all Publishers, must meet to ensure free movement of books within the EU market. The EAA strengthens the rights of people with disabilities to access products and services, including ebooks and e-readers and is already in force. Publishers need to be compliant by June 2025 to ensure our products can enter the EU market.

Please provide your alt text for all images and any lengthy or complex table in a single separate Word file, clearly indicating the figure and table number and caption that the alt text belongs to (i.e. Figure 2.1, Table 3.2 etc.). A template form for providing this information is available here. 

 

Alternative Text

Alternative Text (‘alt text’) is a key principle of accessible publishing and we require alt text to be provided for images and lengthy or complex tables so that those with visual or reading impairments can access the descriptive information for these.

To provide alt text for your work, please follow the instructions below:

 

How to write alt text for figures and tables

Guidelines for Writing Effective Alt Text and Descriptions for Images (photos, maps, logos, figures) and Complex Tables in Accessible Scholarly Books

  • Avoid Using AI for Alt Text Creation: Relying on AI for generating alt text can compromise the quality and originality of your work, as AI-generated alt text often lacks accuracy and context-specific relevance
  • Be Concise: Aim for brevity in your descriptions. Some screen readers truncate alt text at approximately 125 characters, so one or two sentences should suffice
  • Avoid Repetition: Do not repeat information already present in the title, caption or main text. Ensure the alt text adds value. Avoid including phrases like "image of" or "picture of". Phrases like "This figure shows" are redundant and reduce available characters
  • Provide Valuable Information and Functional Description over Appearance: Ensure that the alt text conveys the same information as the image, capturing its essential function and purpose. Focus on describing what the image conveys, its purpose and significance instead of e.g. describing arrow shapes, shades of grey/pattern differentials or colours. Explain the image's purpose and significance. Do not use file names or URLs in alt text
  • Audience-Appropriate Language: Use terminology and language suitable for your scholarly audience
  • Testing for Completeness: Does the caption and alt text provide the same information as the image? If not, enhance the alt text to ensure comprehensive understanding

By adhering to these guidelines, you will contribute to making academic content more accessible and inclusive, ensuring that all readers can fully engage with and understand your work.

 

For examples of alt text see the Alt Text Samples PDF.

 

Structured content for e-readers

In order for your chapter to be navigable using screen readers, we require your assistance with the following:

 

Subheadings

Any subheadings need to be clearly identified with either numbered or lettered headings within the text, e.g. Chapter One may contain an Introduction section labelled ‘1.1 Introduction’ or ‘A. Introduction’

 

Labelling Tables, Figures and Boxes

Similarly, all Tables, Figures and Boxes in your book need to be clearly labelled in order to be easily navigated to - they must have numbers e.g. ‘Figure 1.1’ and titles e.g. ‘A graph from 2021–22 of employed women in UK’.

Notes

Endnotes and footnotes should ideally be inserted using the Word endnote/footnote tool so they are ‘linked’ and easily cross referenced.

Boxes

Any boxes or lengthy quotes should ideally be introduced in the text immediately preceding them, e.g. ‘Box 1.1 discusses the idea of X’ or ‘John Smith’s talks about Y below’.

Tables

Please avoid including merged, split, empty or large cells in any tables. These make it very difficult for screen readers to read out accurately. If these need to remain, then please note your table will be treated as an image, and we will need you to provide a ‘Table Summary’ alt text paragraph which we can add to the image (see guidelines above for how to write this).

For further, detailed, information please visit: https://www.e-elgar.com/author-hub/as-you-write-your-book-or-chapter/#accordion-46